- The settings menu (which you access by clicking My Account in the upper right corner) allows you to set the defaults for all your meetings. But they can be overridden for individual meetings.
- Schedule a meeting (near the top of the screen) allows you not only to schedule a meeting in advance but set privacy and security rules only for that meeting. Note that the Schedule a Meeting option is different from Host a Meeting, which instantly creates the meeting using your default settings.
- During a meeting there are a limited number of things you can do, including turning off people’s microphones (muting) and ejecting them from the meeting. See update below on an additional tool, but you can also can access in-meeting controls by clicking on participants, selecting a participant at the bottom of your screen. That brings up a list of participants. You can click on any participant’s name and “more” to turn off their video, put them in a waiting room (which temporarily removes them from the conference) or remove them. At the bottom of that screen there are buttons to mute all, unmute all and “more,” which gives you other options including to lock the meeting.
UPDATE: Zoom has just added a new a security toolbar icon that’s visible at the bottom of your screen during a meeting (look for the shield). The icons lets you lock the meeting so new new people can enter, enable the waiting room, (even if it’s not already enabled), remove participants and restrict participants’ ability to share their screens, chat in a meeting, rename themselves, and annotate on the host’s shared content,
Start with general settings So, start by going into your general settings menu, which you can access by clicking on My Account in the upper right corner (from the web). And, if you schedule a meeting, review these settings in the schedule screen to make sure they’re appropriate for that particular meeting. Important privacy and security tools- Require a password. All participant must know and enter a password to attend your meeting
- Enable a waiting room: You can require all participants to wait until the host lets them in either individually or all at once. This gives the host the ability to review who’s in the waiting room and only admit authorized participants.
- Only allow authenticated users. This is a further restriction that allows only users who have been approved and authenticated in advance.
- Restrict screen sharing or limit it to specific applications (like Microsoft Office). Screen sharing has been used by intruders to display pornography or other inappropriate content.
- Participant video on or off. You can turn it on for trusted participants and turn it off for anyone who you think might be abusive.
- Join before host. Default is off. If off, it prevents all participants from interacting until the host joins. The off default is most secure.
- Require a password for instant meetings. On by default. It will generate a random password that you must share with participants.
- Mute participants upon entry. If you turn it on, no one can speak until you unmute them during the meeting.
- Require a password for Personal Meeting ID (PMI). A Personal Meeting Room is a conference “room” that’s permanently reserved for you, that you can access with your Personal Meeting ID (PMI) or personal link. You can require a password for entry.
- Lock down the meeting after everyone invited has arrived. You can do this by clicking participants icon and then “more,” during the meeting.
- Enable/disable a participant or all participants to record
- Temporary pause screen-sharing when a new window is opened
- Only allow individuals with a given e-mail domain to join